Flow is a new, cloud based tool that enables users to create workflows. The “old” way to create workflow is via SharePoint Designer connected to a SharePoint site. MS will not create new versions of SharePoint Designer, nor will they enhance the functionality of SharePoint Designer workflows. Currently, while SharePoint Designer workflows can connect to either SharePoint on-prem or Office 365 sites, they cannot connect to other services without involving a developer skillset. A SharePoint Designer workflow is therefore mostly limited to working within the context of SharePoint lists and libraries.
Flow, on the other hand, can connect to a variety of services, including:
- Office 365
- SharePoint on-prem
- SQL Server (on-prem and cloud)
- Google Drive
Note, the above list aren’t simply things that flow can connect to as part of SharePoint process, but Flow can use those services completely separately from SharePoint. So Flows can be created that are triggered based on events in any of the above services, and then take actions in any of the other services. So, for example, an email or notification can be sent for each new item in CRM, or each new sign up for mailchimp could be added to a SQL table, etc.
See the full list of available services, here:
(click on any of the above services to see sample Flows of what could be done with it).
Pricing details are here:
(Scroll down on the above page to see what’s included for Office 365 subscribers).